We’re looking for an Event Operations Executive to join our team on a 6-month fixed term contract.

Role: Event Operations Assistant  
Reporting to: Programme manager
Location: Flexible with regular travel to Portsmouth and event locations 
Salary: £25,000 per annum 
Annual leave:  25 days pro rata  
Hours: 6 months fixed, Full time 

Background 
The 1851 Trust is a game-changing specialist education charity working to raise science capital across society through inspirational context-based learning. We have already taken our education programmes www.stemcrew.org into half of secondary schools and created unique learning experiences for thousands of young people in some of the most deprived area of the UK.  Our recent success and high-profile supporters have built up exciting new opportunities. This is a fantastic role to help us deliver content to new communities of young people and educators across the UK and globally as we continue our STEM Crew work and grow our new programme focused on supporting positive action.  

We are a small team with a committed Board of Trustees passionate about working with young people and increasing opportunities for them in the future. We are seeking someone with energy, the ability to flourish in dynamic working environment and a commitment to excellence. In return, we offer you exciting opportunities for personal development and the support of colleagues committed to delivering outstanding learning experiences for young people. 

Role purpose 
We are looking for an enthusiastic and creative operations assistant to deliver our new programme and face to face activities at roadshows across the UK delivering outstanding education opportunities.  

You will have responsibility for planning and delivery of workshops and sessions at events, building strong relationships with our partner organisations and educator communities throughout the roadshows. You will evaluate the benefits and impact of the events and report to the Programme Manager.  

Key responsibilities 

• Develop and manage event delivery at a variety of locations traveling to each venue as part of the delivery team.  
• Support with, or take the lead with delivering activities to young people at events.  
• Effective prioritisation skills, deadline-driven, excellent organisation and planning skills. 
• Being a confident communicator with young people and educators.  
• Sourcing and collaborating with delivery partners for events.  
• Help with the planning and delivery of evaluation for engagements.  
• Ensure excellent participation with responding to the changing needs of the communities we work with. 
• Updating event invites and managing the events inbox.  
• Working with colleagues to create interesting ways to engage participants and share social stories from activities to demonstrate impact and outcomes for young people. 
• Organisation of other internal and external meetings including booking meeting rooms, venues, arranging food and accommodation and taking minutes as required.  
• Supporting the Programme Manager with the administration of project delivery.  
• Compiling data and liaising with schools and partner organisations.  
• Other duties as reasonably required by the line manager.  

What we need 

• Proactive and confident in using own initiative and prioritising workloads. 
• Experience or understanding of schools, education, sports and/or outdoor activities desirable.  
• Awareness and understanding of GDPR and working with sensitive information. 
• Able to apply creative thinking and problem-solving. 
• Strong networking skills.  
• Good IT, particularly database, skills. 
• Demonstrable experience within a similar role. 
• Strong written and verbal communication and excellent attention to detail. 

We are committed to safer recruitment practices to protect our service users; therefore, all applicants are expected to have an understanding of and commitment to safeguarding best-practice. 

How to apply 
Please send a CV and covering letter, which explains what you will bring to this exciting new role, to education@1851trust.org.uk. Applications close at 5pm  on Friday 1^st April 2022.  

Interviews for short-listed candidates will be arranged as soon as applications are received, and the role may be offered to a successful candidate before the deadline date.